Grants and Awards Intern

ROLE PURPOSE: 

The Awards Management intern will provide overall support to all Awards and Implementing partners. He/she will liaise with all relevant departments to ensure the effective management of the awards. 

SCOPE OF ROLE: 

Reports to: Awards Assistant

Dimensions: 

Save the Children works in 9 field offices in Kenya. This staff will provide support to all field offices.

Staff directly reporting to this post: 
None

KEY AREAS OF ACCOUNTABILITY:

Proposal development

• Ensure all award documentation at proposal stage is managed and processed in a timely manner and uploaded onto AMS and that the related workflows are run in a timely manner.

Awards, Partnerships and AMS Management

• Support in preparing for the monthly Award and Partner review meetings, record action points from the meetings and circulate these promptly.
• Support in preparation of partner agreements.
• Support in ensuring award kick off meetings are planned for in a prompt manner and the planning is well-coordinated with the other relevant functions. 
• Play a role in developing overall analysis of budget vs actual expenditures (BVA) for monthly review meetings.
• Maintain the income tracker and funding tracker, and also share the status with the team on a weekly basis.
• Maintain the close out backlog tracker and do regular follow ups with the various teams to ensure close out of pending SOFs.
• Support the Awards Assistant to populate and share the partner reporting tracker and also update the Awards Management System (AMS) on a timely basis.
• Support the Awards Assistant in sending out timely calendar invites for the award led meetings 
• Support in taking action points in the award led meetings and further getting this reviewed and circulated on a timely basis.
• Support in putting together management information from AMS to the rest of the team via a portfolio analysis report on a monthly basis showing information on awards in pipeline, active awards, awards under amendment, high risk awards and closed awards.
• Ensure that AMS is effectively maintained, up to date and accurately records the audit trail for all awards and sub-awards.

Donor Compliance

• Support on donor compliance to ensure requirements such as reporting deadlines, implementation period, amendment timing/procedures, audit and SCI award management policies are well understood and adhered to.

DESIRED COMPETENCIES

Delivering Results

• Establishes clear and compelling objectives with teams and individuals and monitors progress and performance.
• Holds others accountable for achieving results and challenges under performance.

Working effectively with others

• Puts mechanisms in place to ensure effective collaborative working across boundaries.
• Enables people from a wide range of backgrounds and perspectives to contribute to positive outcomes.
• Breaks down silo working and challenges behaviours that are not collaborative.

Problem Solving and decision making

• Identifies and addresses root causes of long-term problems facing legacy awards.
• Brings in external perspective to ensure decision making remains relevant and future focused.
• Explores and analyses external trends and their potential impact on strategic choices.
• Takes calculated risks and has the courage to stand by decisions despite resistance.

Leadership and Developing Others

• Delivers needs-based results in complex and fast-changing contexts
• Evaluates the opportunities and risks of each idea and solution to make informed strategic decisions
• Demonstrates courage by willingness to confront difficult situations and take potentially  unpopular decisions
• Actively encourages a team environment where team members feel able to contribute,champion or challenge decisions
• Conveys complex strategic issues with clarity,brevity and confidence
• Develops and implements processes to ensure that the work place is inclusive and the talents of individuals are harnessed to achieve individual and organisational success.

QUALIFICATIONS AND EXPERIENCE

Essential

• Bachelor’s qualification in Commerce, Economics, Business Administration or equivalent.
• Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities.
• Very strong capacity for attention to detail, problem solving, and analysis of trends.
• Computer literate (i.e. Ms Office and knowledge of grant management and financial systems would be an added advantage).
• Cultural awareness  and ability to build relationships quickly with a wide variety of people.
• Patient, adaptable, flexible,able to improvise  and remain responsive and communicate clearly and effectively under pressure.
• Strong communication (written  and spoken),and interpersonal skills in English,with experience in a multicultural setting.

Desirable

• Experience with Save the Children award management policies, procedures, systems, and Save the Children’s award management system (AMS).
• Experience of project management, M&E management or funding coordination.

THE ORGANIZATION

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday.
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated.

 Save the Children is an equal opportunity employer and seeks to employ and assign the best-qualified talent.

Female Candidates are encouraged to apply.

Disclaimer:

Beware that there are individuals who may take and use SCI’s name in an attempt to solicit fees from interested job-seekers. We do not use recruiting persons or agencies to help us identify candidates for employment. If you’re contacted by a person promising you recruitment or placement at SCI for a charge, do not accept, and please get in touch with us at SCIFraud@savethechildren.org.

 Only shortlisted candidates will be contacted.