Supply Chain Officer

Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. In total, we employ around 188 staff and had an operating annual budget in 2019 of approximately US$ 12.4 million. In 2016, Save the Children established a new project office in Madagascar whose operations the Kenya Country office manages.

Role Purpose: 

The role will work with the Supply chain Coordinator and the Supply chain team to build the programmes. Supply chain and operational capacity to plan and manage programmes resources and assets efficiently and effectively, assist the programmes meet their commitments and deliverables to their beneficiaries and donors. By providing support to programme. It is expected the Supply chain Officer will be able to help programmes, to Identify significant reduction in their operational running costs, through the utilization and allocation of resources and helping programme implement effective recharge mechanisms. Improve accountability to donors and beneficiaries through implementation of regular reporting and strong control mechanisms and Assist in the improvement of the quality and timeliness of projects delivery.

Key Area of Accountability

  • The Supply chain officer will ensure procurement, transport and distribution, warehousing and stock management and assets activities are carried out as per the SCI Supply chain Policies.
  • Manage Procurement for the programme in line with SCI Procurement policies, processes and quality standards through supervision of Procurement Requests, Requests for Quotation, Comparative Bids Analysis, Procurement Committee and Purchase Order processes.
  • Ensure overall best value for money is achieved through a competitive and transparent Procurement process considering quality, availability, time frame, transport and storage costs and technically advise the Procurement Committee accordingly.
  • Ensure Procurement Committees are established where required and that they fully understand and undertake their responsibilities at all times.
  • As a point person, ensure timely procurement of programmes goods and services to various field offices.
  • Working with the Supply chain Coordinator in determining the sources of supply of goods and services to meet programme needs. 
  • Develop and consolidate procurement plans and schedules with various project managers and ensure they are adhered to.
  • Ensure proper reporting of all Supply chain Activities in a timely manner and in line with financial control mechanisms for Procurement and support management of stock, and assets.
  • Consolidate and review the monthly Supply chain reports documenting action points and timelines to achieve them as well as follow-ups.
  • Assist the Supply chain Coordinator in providing inductions to updates to Supply chain and programmes teams on Supply chain procedures and procedures.
  • Develop together with support of supply chain coordinator, performance objectives and indicators as well as personal development goals.
  • Assist in management of assets and fleet for the organization on a need basis.
  • Support management of programmes stocks, ensuring proper storage of stocks, stock levels are maintained in relation with programmes consumption. 
  • Consolidate and plan for transportation of project supplies to various field offices in a timely, reliable and cost effective manner. 
  • Support in managing the incoming and outgoing stock according to the warehousing and stock Management standards.
  •  Support the appropriate storage and physical condition of stocks according to their specific requirements
  • Assist in ensuring all stock movements are documented using SCI documents (GRNs, Waybills, Stock Releases, Stock Cards, Stock Reports)
  • Assist in ensuring all stock discrepancies/damages are properly documented, investigated and reported to budget holders and Supply chain Coordinator.
  • Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

Location: Nairobi

Nationality: Kenya Nationals only

QUALIFICATIONS AND EXPERIENCE

Essential

  • First degree in Supply Chain Management, Business Administration, Finance or related area.
  • 4 years’ experience in logistics management in the NGO sector, within country programmes and in emergency response/humanitarian environments.
  • Relevant professional qualification from KISM/CIPS or equivalent
  • Proven experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security.
  • Experience of working in remote field bases with limited infrastructure.
  • Experience in managing, and supervising and training staff in supply chain.
  • Ability to prepare Supply Chain reports.
  • Ability to synthesise and analyse information, and make clear, informed decisions
  • Ability to build relationships quickly with a wide range of people, both internally and externally
  • Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of diverse tasks and responsibilities
  • Cultural awareness, with strong written and spoken communication and interpersonal skills.
  • Willingness to work and travel in often difficult and insecure environments
  • Fluent in English, both written and oral; Local language skills a major advantage.
  • Member of relevant Professional body e.g. KISM/CIPS or equivalent.

Desirable

  • Technical experience/training in specific areas of Supply chain for example fleet mechanics, IT/communications networks
  • Technical experience/knowledge in specific types of humanitarian intervention e.g. Child protection, Education, Health, WASH, Food Security, Construction.

Please apply in English saving your CV and covering letter as a single document, including your salary expectations for this role. To see a full a job description, please visit our website at www.savethechildren.net/jobs

 

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy.

 

Save the Children is an equal opportunity employer and seeks to employ and assign the best-qualified talent.

 

 Disclaimer:

 

Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process, nor request for medical examination or records and does not act through recruitment agents whatsoever.

 


Date advertised: 9 Sep 2019

Closing date: 24 Sep 2019 - 23:59 EAT

Location: Nairobi, Kenya

Department: Supply Chain

Type: Fixed-term contract

Schedule: Full-time

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