The Opportunity
Save the Children International has an exciting opportunity for you to join our team as the Source to Pay Finance Officer (French Speaking) in UK or any existing Save the Children International Regional or Country office worldwide.
Role Purpose:
The new and innovative Source to Pay (S2P) solution is a major part of Save the Children International’s (SCI) systems landscape. SCI has newly implemented this global S2P solution across 50 of 55 country and regional offices in SCI, transforming manual tendering, contract management, supplier management, purchasing and payment processes into an automated solution. SAP Ariba (Prosave) was the selected technology for the Sourcing to Invoicing components and Agresso Accounts Payable for the payment activities.
This is a great opportunity for someone with experience in Source to Pay systems and related Finance processes (e.g. invoicing, supplier set-up, AP, international payments) to grow and develop.
The Source to Pay Finance Officer will be responsible for supporting SCI end users on queries regarding invoicing and payments as well as with data quality analysis concerning supplier set-up.
This consists in:
End user support (SCI Centre teams, organisation-wide)
- Ensuring invoicing guidance is user-friendly, accessible and up-to-date
- Ongoing education and training of end users regularly about invoicing processes and systems
- Providing general support for end user questions with regards to invoicing and payments
- being accessible for end user questions via phone, teams chat and email
- answering standard queries immediately
- for more complex questions, liaising with responsible teams (including Procurement, Accounts Payable, ProSave admins, FMS support, …) on behalf of end users and driving these queries to a swift resolution
- work with RO/CO AP teams to monitor KPIs and carry out root cause analysis
Analysis and resolution of supplier set-up issues and knowledge gaps
- Pro-active ProSave analysis of supplier set-up, data quality, identifying gaps or potential errors (frequent pain points include withholding tax, currency, intermediary bank account, missing documentation)
- Resolving issues with respective data owners (procurement, suppliers) before invoices are due for payment
- Ensuring invoicing guidance is user-friendly, accessible and up-to-date
- Ongoing education and training of procurement teams responsible for supplier set-up
Capacity building and continuous improvements
- Working with RO/CO AP champions network to monitor KPIs and carry out root cause analysis
- Answering escalated queries via Jira and monitoring the effectiveness of Jira support model
- Delivering online refresher training and traveling to deliver F2F training
The role holder will also support the creation and review of Change Requests, and ensure system configurations/customisations are fit for purpose and in line with the overall Source to Pay strategy.
This role is responsible for continuous improvement initiatives of the Source to Pay solution, based on internal feedback and market best practices.
In order to be successful, you will bring/have:
EXPERIENCE AND SKILLS
Essential
- Proven ‘customer service’ mentality
- Excellent problem solving and coordination abilities
- Proven ability to work effectively with people from different functions and cultures
- Experience of IT Systems (ideally SAP ARIBA), as a trainer, super-user or change manager
- Experience of Accounts Payable and related Procurement procedures (supplier set-up, requisitioning, ordering, invoice resolution, payment preparation and execution)
- Strong computer literacy
- Commitment to Save the Children values
- Professional fluency in French language
Desirable
- Experience with SAP Ariba system
- Experience of Procurement / Accounts Payable support (e.g. Central support role in a large organisation or Shared service provider)
- Experience of analyzing Procurement and Finance information and data quality (e.g. supplier records, invoices, invoice reconciliation, payment proposals, payment run)
- Experience of working in a large and complex environment, within multicultural, matrix organizations.
- Experience or knowledge of project management methodologies.
- Experience with Save the Children or other NGOs
We can offer circa £32,000 per annum (If based in UK) with an option of flexible working hours. If the role is based outside of the UK, National T&C (including pay) will apply.
This role can be based in London or any existing Save the Children International Regional or Country office location on approval, provided the successful candidate has proof of eligibility to work from the preferred location.
Where we Work - Where We Work | Save the Children International
The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.
Application Information:
Please attach a copy of your CV and cover letter with your application, and include details of your salary expectations. A full copy of the role profile can be found at www.savethechildren.net/careers/apply
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.
Save the Children does not charge a fee at any stage of the recruitment process.