The Opportunity
Save the Children International has an exciting opportunity for you to join our team as the Project Coordinator - Transformation Delivery Initiatives (Maternity Cover) in Centre -London, UK or any existing Save the Children International Regional or Country office worldwide
ROLE PURPOSE:
This role will support projects across our Transformation Delivery portfolio with general project coordination and administration. This will be a key role to support delivery of these critical initiatives and will have the opportunity to learn and develop across a range of different project types working with Senior Level staff from across Transformation Delivery and beyond.
KEY AREAS OF ACCOUNTABILITY:
- Pro-actively manage a variety of internal and external meetings on behalf of projects, including meetings at Senior Management level. Tasks include coordinating meeting invitations, room booking if required, taking minutes, publishing meeting materials on SharePoint and ensuring meeting actions and decisions are documented
- Manage logistics for meetings and workshops. Tasks include managing participant lists, sending invitations, venue booking, travel support for participants, e.g. visa invitation letters, material collation, liaison with suppliers, coordinating invoice payments and coordinating internal programme and project meetings
- Support with the design and production of internal communications materials related to Transformation Delivery projects. Tasks include proof reading key project reports and slide packs, drafting meeting materials and formatting documents to align with Save the Children’s branding
- Manage project document storage and online portals to ensure all content is well structured and up to date
- Managing access to SharePoint sites and Microsoft Teams
- Oversee the induction process for new joiners to the Project teams. Tasks include: setting up and running induction calls, procure equipment such as laptop and any other homeworking support
- Support to Project Leads and Project Managers. Tasks include: updating team action cards and support in ensuring actions are completed by the team within the agreed timeframe, extracting and updating progress reports and ensuring these are communicated to the team, support in project planning and ensuring deadlines are met
- Develop strong, positive relationships with all relevant stakeholders across the Transformation Delivery portfolio
- Support with project Finances by processing invoices, creating and managing Purchase Orders
EXPERIENCE AND SKILLS
- Previous experience in an office administration, Project Coordinator or similar role, preferably in an international environment
- Experience of planning and organising meetings and events, with a strong attention to detail
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong planning/anticipation skills. Experience of planning and organising meetings and events, with attention to detail
- Sound judgement and an ability to effectively prioritise multiple tasks in a constantly changing environment
- Ability to adopt a pro-active approach and offer solutions as appropriate
- Strong written and oral communication skills, fluent in English, with an eye for detail
- Ability to liaise and communicate effectively with a broad range of people at all levels, across different cultures and to act with credibility, discretion, tact and diplomacy both within and without the organisation
- Ability to work to tight deadlines with strong attention to detail
- Maintain a calm disposition and positive outlook particularly when working under pressure
- Self- motivated with ability to work autonomously
- Commitment to the mission, vision and values of Save the Children
We can offer circa £27,600 per annum (If based in UK) with an option of flexible working hours. If the role is based outside of the UK, National T&C (including pay) will apply.
This role can be based in any existing Save the Children International Regional or Country office location on approval, provided the successful candidate has proof of eligibility to work from the preferred location.
Where we Work -Where We Work | Save the Children International
The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.
Application Information:
Please attach a copy of your CV and cover letter with your application, and include details of your salary expectations.
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.
Save the Children does not charge a fee at any stage of the recruitment process.