EUD Project Officer

TITLE: Project Officer 

TEAM/PROGRAMME: national Post Programs

LOCATION: Red Sea

GRADE: 

CONTRACT LENGTH: 12 months

 

CHILD SAFEGUARDING: 

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting the country programs; or because they are responsible for implementing the police checking/vetting process staff.

 

ROLE PURPOSE:

Save the Children International (SCI) is a leading organization in Sudan's education sector. Along with UNICEF, SCI is the county's CO-lead Agency for the Education Cluster. SCI’s education portfolio has grown significantly in the past two years, with more than 25 million dollars active awards. 

This position will report to the CoP with a dotted line to the Project Manager. 

The EUD Project Officer will work closely with the EUD Chief of Party and PMs in ensure a consistent consortium-wide approach to beneficiary selection, activities, training standards and curricula, and monitoring criteria and tools. The CoP and PMs will support the officer in facilitating the field office's use of standards and tools, including the Save The Children Quality Learning Framework, School Meal, Child Protection, and Child Rights Governance guidelines. S/he will assist the CoP and PMs in maintaining a schedule to monitor implementation of the project activities. He will also maintain a record of partners' management and reports.

SCOPE OF ROLE:

Reports to: Chief of Party- EUD

Staff reporting to this post: None

Role Dimensions: Daily liaison with colleagues, safe and protected project records, and smooth coordination with different departments. Support on facilitation and communication organisations, external stakeholders, the SCI Senior leadership team and the International Programmes team.

 

KEY AREAS OF ACCOUNTABILITY:

Project Administration 

• Undertake project work to help deliver on business objectives
• Monitor the schedule of the party's chief, including emailing key stakeholders. Draft/send responses where and when appropriate and propose solutions for responses. 
• Track and reconcile all expenses 
• Manage the logistics, preparation, and follow-up for meetings initiated by the CoP and others the role supports, including PMs and the Education Director.
• Keep records of regular reports
• Support the organization of regular coordination meetings and provide and document
• Develop strong, positive relationships with all relevant stakeholders on behalf of the Director.
• Carry out any other duties in addition to or of those outlined above which may reasonably be required occasionally.

Coordination & Representation:

• Support preparatory of all meetings that all consortium partners, both at the field and Khartoum levels, coordinate and regularly represent this Consortium (Education, Nutrition, Child Protection, and Child rights Governance) at the coordination and technical working group meetings and other relevant fora, such as CP sub-sector and GBV meetings.
• Maintain communication records between these thematic areas in operation, mainly with education and FSL, nutrition, protection, gender, and child rights governance.

Programme Quality:

• Support PM and CoP in identifying internal and external capacity-building opportunities to support relevant staff. 
• Keep monitoring the budget lines of the project and alert PM and CoP on certain budget areas. 
• Support the integrated program learning across the EUD projects, ensuring and collaborating on identifying best practices and ensuring inter-sectoral complementarity.
• • Provide a list of quality standards and issues with the PM and CoP, key monitoring, and update dating such list. This includes quality issues and other risk areas identified by PMs and CoPs.

Reporting: 

• Coordinate with the Awards and partner to conduct regular workshops on preparing reports to ensure quality reporting.
• Monitor the schedule of timely report submissions from the field office and partners.
• Compile the partner and SC reports into one donor-ready report package and submit it to the Member for submission to the donor. 
• Develop action plans for report comments and follow up with field team members regarding report updates and feedback. 

 

SKILLS AND BEHAVIOURS (SCI Values in Practice) 

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

 

QUALIFICATIONS 

 Degree level education / equivalent work experience

EXPERIENCE AND SKILLS

• 2 years of experience in education projects
• Demonstrable experience in a similar role, preferably within an international environment
• Skilled in the use of Microsoft Office with particular strengths in PowerPoint and Outlook
• Sound judgment and an ability to effectively prioritize and juggle the requirements of multiple stakeholders in a constantly changing environment
• Proven ability to adopt a pro-active approach and offer solutions as appropriate
• Experience of dealing with diary management and international travel arrangements
• Experience in planning and organizing meetings, with strong attention to detail
• Ability to work efficiently and effectively, bearing in mind the requirements of different managers
• Strong written and oral communication skills, fluent in English, with an eye for detail
• Ability to liaise and communicate effectively with a broad range of people at all levels, across different cultures and to act with credibility, discretion, tact and diplomacy. 
• Maintain a calm disposition and positive outlook particularly when working under pressure
• Self- motivated with ability to work autonomously
• Commitment to the mission, vision and values of Save the Children.

 

Equal Opportunities 

The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Health and Safety

The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Additional job responsibilities

The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.